Privacy guidelines


When you buy tickets

We collect and retain your contact information (name, workplace and email) for the purposes of:

  • keeping you informed about future SID and APSEA-SA events
  • keeping you informed about other selected SSSI events
  • sharing your contact information with sponsors of Spatial Information Day and APSEA-SA.

You can opt out of receiving these communications during or after the registration process.


When you submit an abstract

We collect and store information that you provide on our submission form. We ask minimal information about you: your name and email.

This data is stored in a database in Melbourne, Australia.

How we use your data

Before and during the program season

We use your information to:

  • Correctly identify and attribute your authorship, both in public and within the SID committee
  • To communicate with you when appropriate, for example, informing your acceptance or rejection into the program, or obtaining more details about your abstract.

If accepted into the program, the following may be communicated to the public on our website and apps:

  • Your name
  • Your abstract
  • Your organisation (if you explicitly provide)
  • Your job position (if you explicitly provide)
  • Your social media (if you explicitly provide)
Uploading your presentation

Your uploaded files (via our speakers' dashboard) will be stored on Amazon in Sydney, Australia. We may publish your presentation on our website if you explicitly agree.

In addition, you can also:

  • Use your laptop on the day of presenting
  • Upload to any cloud storage provider of your choice and share the link with us.
After the program season

Your basic information will be recorded in our digital archive for the public to access. This information will contain:

  • Your name
  • Your organisation
  • Your abstract title
  • Your presentation in PDF (if you explicitly agree).

Everything else will be purged from our online system.

Updating your information

You can update your information by contacting the committee via email or phone, or logging into our speakers' dashboard using your abstract ID and email.


When you browse our website

We use to collect data by means that respect your privacy. Data is stored in the European Union and this tool is fully compliant with GDPR, PECR and CCPA.

Best speaker nominations

When you participate in the online program

You can participate in nominating for best speaker. Clicking on the vote button will increase the counter for the respective presenter. We use only cookies to enhance this experience. We do not collect any information about you or track you. All nominations are anonymous.

Android and iOS apps

When you use the SID smartphone apps

We do not collect or transmit information about you. The apps connect to the SID website or cloud storage provider to download program information. This serves to:

  • Satisfy our delegates by providing them a convenient method to access the program
  • Satisfy our sponsors by displaying their names and logos to say thanks.

Error reporting

The apps may unexpectedly terminate during use due to glitches. We use software to collect and send error reports to their service. The purpose is to:

  • Better understand the technical problem
  • Know where to fix the problem to provide a better user experience in subsequent releases.

These error reports are anonymous. collects:

  • Your phone's operating system version
  • Date and time of the error
  • Error messages.

Last content revision: 1 April 2022